This scenario has played out too often: You find a qualified candidate and reach out to connect. One email quickly doubles, triples even. And the back and forth of coordinating schedules, and the process drags on. Eventually, the candidate loses interest and drops out of the process. Calendly Integration will fix this.
Here at VanHack, we’re big fans (and power users!) of Calendly, a leading calendar scheduling solution that makes it easy for candidates to select open time slots that work best for them to meet with your hiring managers and team.
If you’re already familiar with the trusted automated scheduling tool, you’ll understand how easy it is to connect your business calendar (Google, Outlook, iCloud, Office 365, etc), set up meeting types and video conferencing links, configure your availability and time zone management all within Calendly.
🎉 Today we’re thrilled to announce the launch of the VanHack integration with Calendly.
The latest API integration with Calendly is a big step towards centralizing the candidate management and interview booking experience, so your team can focus on strategic recruitment efforts, keeping the momentum going, and landing candidates faster.
1.One Click Sync & Interview Booking
Already familiar with Calendly and preconfigured your meeting settings?
We’ve simplified the calendar and interview management experience, with a one-click sync connecting VanHack with your business calendar and scheduling tool.
Eliminate the back-and-forth emails, copying and pasting meeting info and links into various spaces. Event info and video conferencing links are automatically generated, populated and sent by Calendly.
Within VanHack, you’ll get a full view of the candidates in your pipeline, and visibility into requested and upcoming interviews (synced from Calendly) without wasting time diving into email threads, and toggling between meeting and calendar platforms.
From the pipeline, hiring managers can also get a quick view of candidates for their review and request an interview in just one-click. The candidate will be notified, and will have access to the Calendly booking link to arrange a time.
2. Share Interview Availability
Your availability is directly linked and managed through Calendly. The feature enables only your bookable time slots to be displayed, a convenient and time saving perk especially if you’re already using Calendly as your booking tool of choice.
In your standard Calendly workflow, set up your meeting type (30 minute, 1 hour etc). Meeting types and event scheduling pages are synced, and visible within VanHack without the need to go through setting up time blocks all over again.
To avoid the risk of conflicts and double bookings, the scheduling tool automatically checks for conflicts, and only displays available open meeting time blocks for candidates to directly book.
With your interviews and meetings connected, centralized and all visible within VanHack, via the Calendly integration, never run the risk of double booking again!
3. Calendly Integration Allows for Candidate Self Scheduling
Finding a time that works for all parties can be a headache.
But it doesn’t have to be.
Once you’ve requested an interview with the candidate, they’ll have a full view to book directly in your calendar, removing the ‘middle person\’ and unnecessary back-and-forth around coordinating dates and times. Candidates are able to self-select a time that works best.
And thankfully manual emails summarizing all meeting details, and calendar invites can be a thing of the past.
Once the meeting is booked, candidates will receive a confirmation email providing them with the most up-to-date event information, meeting time, and link.
From the employer standpoint, it means all booked interviews are synced and visible in the VanHack interview pipeline view.
In the event of rescheduling or cancellations, interview modifications made in VanHack, Calendly and your calendar are immediately updated.
4. Minimize Miscommunication & No-Shows: Time Zone Conversions
If you’re interviewing candidates from various regions, time zones or even parts of the world where daylight savings is observed, chances are you probably had to do quick math at some point to calculate and convert to your invitee’s meeting time.
🌎 With 24 time zones across the world, we know how messy it can get.
Thankfully, Calendly handles time zone conversion for you. The scheduling tool automatically detects the candidate’s time zone, and adjusts and displays your availability accordingly.
Once they book in your calendar, it is published in their respective time zone to ensure that they have the correct time to show up for the meeting.
5. Stay in Control: Calendly integration, Calendar Settings, Privacy and Compliance
Trust is critical to everything we do. Privacy concerns around sensitive calendar meetings and contents are managed by Calendly.
With the Calendly-VanHack integration, your calendar’s read, access, and edit permissions are directly provided and managed at the Calendly level. Best security practices only check the duration of free and busy in your calendar, and will not store details about your meetings.
New to VanHack?
No matter the size of the organization, hiring managers can utilize VanHack to source candidates, and manage their entire Calendly integration to keep the talent pipeline and interview process running smoothly.
Sign up to the platform today for a holistic, centralized tech hiring experience. Find 400K+ tech talent to source, interview and hire.
*The integration is available for users with a Calendly Professional Plan or Higher. Not on Calendly? VanHack users can also directly integrate their business calendar with VanHack.
