As soon as the interview is over, there’s a tendency to keep one eye on the inbox, waiting in anticipation for an organization to get in touch. After all, you spent time crafting the perfect resume tailored to a particular role; you rehearsed your answers and staged mock interviews before leaving the actual interview with great confidence after speaking with the interviewer.

However, when there’s no response, it’s easy to think the hiring manager has forgotten about you. At the worst, you’ll think you didn’t get the job and they don’t plan to get back to you. But you don’t need to experience that stomach sinking feeling for days on end. The reality is, interviewers speak to so many candidates, it might take some time to get back to you.

If you want to double down on ensuring you’re remembered by your potential future employer, sending an email can be the way to get their attention. But not just any old email; you don’t want anything too aggressive as it can harm your chances of getting a response or landing the job.

To do it the right way, take a look at our best follow up email subject lines and templates for job seekers that you can use right away.

13 of the best follow up email subject lines you can use right away

Your follow up email relies on your subject line. If it draws attention, chances are it’ll get clicked. If it’s boring or comes across as spam, it’s destined for the junk folder. 35% of email recipients open an email based on the subject line alone, so you need to tailor it to each follow up email you’re sending.

You left your first impression in your interview. This is your chance to leave a new first impression and a bigger impact by making it a clear subject line with the intention being clear.

Application based follow ups

  1. “Do you have any updates on my application?
  2. “Regarding my application…”
  3. “Following up on my recent application”

These are all short, snappy and straight to the point. In a few words, it immediately tells the recipients that they sent you an application and the ball is in their court to take the next steps.

Update based follow ups

  1. “Is there an update on the <job title> role?”
  2. “Do you need anything else from me?”
  3. “Checking in for any updates: <job title position>”
  4. “A quick note on the <job title> opening”
  5. “Let me know if you need anything more from me regarding <job role>”

These types of email subject lines go down the route of chasing for an update. While the aim is the same — to get a response — going down the update route is just another polite way to poke the interviewer to respond and offer you the progress of your application.

Thank you based follow ups

  1. “Thanks for your time <day>”
  2. “It was lovely speaking with you <day>”
  3. “I really enjoyed our conversation <day>”
  4. “Thanks for taking the time to talk to me <day>”
  5. “Thanks for chatting through the <job role> with me”

A thank you email is a necessity. Even if you aren’t sending one for the sake of receiving a response, it’s a classy move to thank the person who interviewed you as they took time out of their day to do so. The added benefit here is that it offers them a reminder to get in touch with you, plus they’ll appreciate the thanks and think positively of you.

As a rule, try and be as specific as possible in your follow up email subject lines. Mention the job title, the day you met or anything specific that was discussed in the interview, such as a particular topic or question raised. Although detail can be good, don’t make your subject line so long that it gets cut off and doesn’t clarify what the follow up email is about.

What should the follow up email include?

This is the main part of your email. Try not to make it too long that it causes the reader to lose interest, but enough copy so there’s value and the interviewer knows exactly why you’re emailing. What you include here determines whether you get a response and is also a good framework for your templates.

  • Your basic personal details, such as contact information.
  • A warm, professional and friendly greeting.
  • An appreciation sentence.
  • A reference to a talking point from your interview so the reader instantly remembers you.
  • Outline the next steps either of you needs to take.
  • Make your intentions clear — you want to know their decision and if they’ve made one.
  • Remove any waffle or filler copy. Keep it impactful and straight to the point.
  • Offer more references or information to the interviewer.
  • Sign off with your name in a couple of sentences.

Follow up email templates you can use right away

Email template 1

Subject: Do you have any updates on my application?

“Hi <first.name>,

Just following up on my application for the <job.role>. Thanks for taking the time to speak to me yesterday — I’m excited to learn more as I think I’d be a great with all my experience. I’d appreciate an update from you whenever you get the chance.

Thanks,

[Your name and contact details].”

Email template 2

Subject: Regarding my application…

“Hey <first.name>,

I hope you’re good! As soon as the interview ended on Thursday, I bought the book you mentioned — it’s such a good read! I’m just wondering if you’ve made a decision yet on who you’ll hire for the <job.role>? If not, do you know when you might have a better idea? I learned a lot and look forward to potentially working together.

Thanks again for your time,

[Your name and contact details].”

Email template 3

Subject: Following up on my recent application

“Hey <first.name>,

Thank you for your time last Tuesday to run through the <job.role> with me. I got a lot of valuable information about the company. It seems like a great place to work and I love the relationships you have with your team.

I’m unsure where you’re at with your hiring decision, as I know it can take a while. If it makes your decision any easier, I’ve attached my resume again, along with a few projects I’ve worked on that we discussed in the interview. If there’s anything else you need from me, please let me know.

Looking forward to hearing from you,

[Your name and contact details].”

Email template 4

Subject: Is there an update on the <job title> role?

“Hi <first.name>,

I just wanted to thank you for our chat yesterday. It was a great insight into the company culture and something I’m keen to be a part of. Also, is there any chance you have an update on the role and whether or not you’ve made a decision yet? I’d appreciate any progress or updates on your end.

Thanks again,

[Your name and contact details].”

Email template 5

Subject: Do you need anything else from me?

“Hey <first.name>,

It was wonderful meeting you and the team earlier this week. What a great organization you guys have built — it would be an honor to be a part of it! That’s partly why I emailed, actually. Is there anything else you need from me? Let me know if you require extra references, project work or anything else that I can send over to help with your decision.

Appreciate you taking the time to talk with me,

[Your name and contact details].”

Email template 6

Subject: Checking in for any updates: <job title position>

“Hello again <first.name>,

I managed to get a breather today, so I thought I’d check my emails — you were first on my list! I know it has been a few days since we met at your office regarding the <job.role> position and I was checking in for any updates on where you’re at with the decision process.

I’m happy to provide anything else you’ll need to support your decision,

[Your name and contact details].”

Email template 7

Subject: A quick note on the <job title> opening

“Hi <first.name>,

I wanted to thank you for your time last week and also wanted to follow up in regards to the <job.role> position. I’m excited about everything we discussed and what I learned about your organization. Just checking to see if there have been any updates or decisions made on your end.

Thanks again for keeping me in the loop,

[Your name and contact details].”

Email template 8

Subject: Let me know if you need anything more from me regarding <job role>

“Hello <first.name>,

Thanks for taking time out of your schedule and interviewing me on Monday. As discussed, I’ve attached a few more of my projects with this email. Let me know if there’s anything else you need from me regarding the role to help support your decision.

Thanks again,

[Your name and contact details].”

Email template 9

Subject: Thanks for your time <day>

“Hello <first.name>,

I hope you’re well. Just reaching out to thank you again for your time and consideration. I enjoyed speaking with you and learning more about the role. I found the details of your own career path inspiring and would love to learn more about how you developed your skills.

If you have 10 or 15 minutes available, it would be great to catch up again in the next few days for any feedback?

Thanks,

[Your name and contact details].”

Email template 10

Subject: It was lovely speaking with you <day>

“Hey <first.name>,

I really enjoyed our conversation on Tuesday. Not many organizations have been as thorough and engaged as you have. It’s no surprise so many people want to work here! While I have you, do you have a few minutes spare to update me on the progress of my application? I’m keen to progress with this as quickly as possible.

Looking forward to hearing from you,

[Your name and contact details].”

Email template 11

Subject: I really enjoyed our conversation <day>

“Hi again <first.name>,

Thank you for your time yesterday. It was great to speak to you in-depth about the role. Our chat convinced me that this position is the perfect move for me at this stage of my career. I emailed as I was hoping you could update me on the recruitment process. Any information you have about the next steps would be appreciated.

Feel free to ask any follow-up questions you might have.

Thank you,

[Your name and contact details].”

Email template 12

Subject: Thanks for taking the time to talk to me <day>

“Hey again <first.name>,

I appreciate the time you took to speak to me about the role. I’m now following up to check if you have any status updates regarding the vacant position? I’m excited to hear about the next steps as the role is a great fit for me based on my background and experiences. I’d appreciate any feedback or next steps.

Thanks again,

[Your name and contact details].”

Email template 13

Subject: Thanks for chatting through the <job role> with me

“Hello <first.name>,

Thanks for chatting through the role with me this week. It was great learning more about you and the company. I haven’t heard from you since, so I wanted to check back in a few days later to see how the interview process is going on your end. Do you have everything you need from me? Are there any updates you can share?

I’m still 100% interested in the position and look forward to the news you have to share.

Thanks and I look forward to your response,

[Your name and contact details].”

Using these templates, you’ll be sure to get a response and land that dream role you’ve been preparing for. VanHack can help you get there, helping you set up a profile with videos so organizations can get to know the person behind the profile.

Get started today, so we help prepare you for the selection process with mock interviews to better your chances of landing the perfect job.

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